Filling out printed forms manually can be repetitive, particularly when the same type of document needs to be completed with different information. With the UUNA TEK 3.0 High-Precision Pen Plotter, Inkscape, and the built-in Table function, you can prepare a digital form template, match it precisely to a printed document, and automatically write the required information into the appropriate fields.
This guide shows how to set up Automatic Form Filling with the UUNA TEK 3.0, covering software installation, 1:1 size calibration, background image alignment, table creation, data entry, and the final writing process.
1. Check the Required Software
Before starting the Automatic Form Filling workflow, make sure that both Inkscape and the UUNA TEK 3.0 software are installed on your computer.
If you have not installed either program yet, follow the corresponding installation tutorials below.
Inkscape Installation Tutorial:
Watch the Inkscape Installation Tutorial
UUNA TEK 3.0 Installation Tutorial:
Watch the UUNA TEK 3.0 Installation Tutorial
Once both programs are installed and ready, you can begin preparing the form.
2. Print the Form to Be Filled Out
First, print the form or document that you want the UUNA TEK 3.0 Pen Plotter to fill out.
Important: Select "Actual Size" in the printer settings.
Do not select options such as "Fit to Page" or automatic scaling. The physical dimensions of the printed form must remain exactly the same as the original PDF. Any scaling during printing can cause alignment problems later in the process.
The printed document will be used as the physical reference for calibrating the digital template.
3. Calibrate the Form Size in Inkscape and Export It as an Image
After printing the form, use Inkscape to ensure that the digital document has exactly the same physical dimensions as the printed version.
Step 1: Open the Original PDF
Open the original form PDF in Inkscape.
Press Ctrl + A to select all objects in the document.
Step 2: Measure and Calibrate the Physical Dimensions
Use a vernier caliper or another suitable measuring tool to measure the actual width and height of the printed form.
In Inkscape, adjust the dimensions and positioning of the selected objects so that the digital form matches the physical printed form exactly.
The goal is to establish a 1:1 scale relationship between the digital form and the printed paper.
Accurate 1:1 calibration is essential. If the digital template and printed form have different dimensions, the writing positions may not align correctly with the form fields.
Step 3: Export the Calibrated Form
After completing the size calibration, go to:
File → Export
Export the calibrated form as a JPG image.
The exported JPG should have the same physical dimensions as the printed form. It will later be imported into the UUNA TEK 3.0 software as a background reference image for alignment.
4. Import the Background Image into UUNA TEK 3.0
Once the calibrated JPG is ready, open the UUNA TEK 3.0 software.
Step 1: Set the Paper Size
Set the paper size to:
A4 — 21.0 cm × 29.7 cm
Make sure the selected paper size corresponds to the actual paper you printed.
Step 2: Import the Calibrated JPG
Import the JPG image exported from Inkscape.
The imported image serves as a visual background reference. It allows you to see the original printed form inside the software and accurately position the digital Table object over the existing fields.
At this stage, the printed form and the digital workspace should have the same 1:1 dimensions.
5. Create the Form-Filling Table
After importing the background reference, create a digital table that corresponds to the fields on the printed form.
Step 1: Create a New Table
In the lower-left corner of the UUNA TEK 3.0 software interface, click:
Table → New
Step 2: Configure the Table Parameters
Set the table parameters according to the actual structure and dimensions of your form.
For example:
- Rows: 16
- Columns: 12
- Rows height: 10
- Columns width: 10
After entering the required parameters, click Add to generate the table.
Step 3: Align the Table with the Printed Form
Drag the newly created table so that its grid lines precisely match the corresponding cells on the background JPG.
Take your time during this step and make sure the digital grid is accurately aligned with the printed form.
The background JPG is only used as an alignment guide. The actual writing operation will be performed by the Table object created inside the UUNA TEK 3.0 software.
6. Enter Content into the Form Fields
Once the table has been aligned, you can start entering the information that needs to be written.
Click the cell where you want to enter information. An editing window will appear where you can input the required content.
Depending on your project, you can adjust formatting options such as:
- Font
- Font size
- Character spacing
- Line spacing
- Other text formatting settings
After configuring the content, click Apply to confirm.
Repeat this process for each cell that needs to be filled.
Need to Fill Multiple Forms?
If you need to automatically fill out many forms with different sets of information, you can use the Binding function.
Binding allows the table to be connected to an external spreadsheet data source. This makes it possible to use different data records to generate multiple completed forms, making the process much more efficient for batch form filling.
7. Let the UUNA TEK 3.0 Write the Form
Once the form template and content are ready, you can begin the physical writing process with the UUNA TEK 3.0 High-Precision Pen Plotter.
Step 1: Install the Pen and Paper
Install the writing pen into the UUNA TEK 3.0 and securely fix the blank printed form onto the machine.
Then establish the communication connection between your computer and the device.
Step 2: Check the Preview
Before starting, carefully check the software preview to make sure:
- The table is correctly aligned.
- The writing positions match the printed fields.
- The text is positioned correctly.
- The paper size is correct.
Once everything looks correct, click the Write button in the software.
The UUNA TEK 3.0 will automatically write the content into the corresponding fields of the printed form.
The finished document should have the written information accurately positioned inside the corresponding form fields.
Key Tips for Accurate Automatic Form Filling
1. Maintain a Precise 1:1 Scale
1:1 scaling is the most important factor in this workflow.
Both the printing process and the Inkscape calibration process must maintain the exact same proportions between the digital file and the physical paper.
If the printed form has been scaled incorrectly, the digital table may not align with the physical fields, causing text to be written outside the intended areas.
2. The Background JPG Is Only a Reference
The imported JPG is used only as a visual alignment reference.
The UUNA TEK 3.0 does not write the background JPG itself. The actual writing output comes from the Table object created inside the UUNA TEK 3.0 software.
This distinction is important when setting up your form template.
Conclusion
Using Inkscape together with the UUNA TEK 3.0 High-Precision Pen Plotter, you can create a precise workflow for Automatic Form Filling. The key is to maintain 1:1 dimensions from the original PDF to the printed paper, calibrate the form accurately in Inkscape, and then align the Table object with the physical form using the JPG background reference.
For users who need to process multiple forms, the Binding function can further streamline the workflow by connecting external spreadsheet data to the table, making batch form generation and automated writing more efficient.
The UUNA TEK 3.0 High-Precision Pen Plotter provides a practical solution for users looking for an Automated Form Filling Machine workflow while maintaining precise positioning on printed documents.
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